Arizona Electronic Records Access Bond

Arizona Electronic Records Access Bond

The Electronic Records Access Bond may be required by the State of Arizona Department of Transportation (ADOT) for all organizations who purchase electronic personal information from the Department of Motor Vehicles (DMV). The surety bond, provided by Jet Insurance Company, functions to protect the state of Arizona from financial damages caused through fraud or misuse of information collected that is relevant to the bond.

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You can electronically access this bond from Jet in just minutes!

What Is the Cost of the Electronic Records Access Bond?

The price of the bond with Jet starts at $100 a year. There are multi-year and monthly options available as well. The rates shown below are examples of a preferred credit tier applicant, and are dependent on the bond limit set by the ADOT and the personal credit of the applicant.

Bond LimitMonthly CostAnnual Cost
$10,000$10$100
$25,000$19$188
$50,000$38$375
Electronic Records Access Bond Limits and Prices

Jet’s monthly payment option is one of a kind; keep the bond active as long as you need for one low monthly rate and cancel at any time.

Why Is the Bond Required?

The State of Arizona Department of Transportation is responsible for planning, building, and operating complex highway systems as well as providing title, registration and driver-license services for the public. The ADOT sits on top of a mountain of information and has a surety bond requirement for applicants seeking access to electronic records held by the DMV to guarantee these electronic records are utilized according to the Arizona Revised Statutes.

The Electronic Records Access Bond stands as a reassurance to the ADOT and the public that the applicant will not operate in fraudulent ways while accessing or distributing personal information. The last thing the ADOT wants is for a breach with their name attached to it and the bond can help mitigate losses with a quick infusion of cash.

How Does the Application Process Work With Jet?

Jet’s application is made to be simple. The bond application only requires basic personal information and the social security number of the applicant. No need to worry, we only pull a soft credit check and it just takes minutes. Once the application has been submitted, your approved rate will be made available to purchase.

A copy of the bond and receipt of transaction will be available for the applicant's personal records.

How Is the Bond Form Filed with the Department of Transportation?

Jet will send you the original bond form with all necessary signatures so you can file it with the rest of the required paperwork to the Arizona DOT.

Applicants should mail their bond form and supplemental documents to the following address.

Electronic Data Services
Motor Vehicle Division
PO Box 2100
Phoenix, AZ, 85001

Can I Cancel My Bond and Get a Refund?

With Jet, that is possible! The applicant may request to cancel their bond by sending a written notice to Jet, email works the best. Once Jet receives the intent of cancellation, we will cancel the bond on our side, however we still need to submit the notice to the Arizona DOT. The ADOT will apply a 60-day cancellation period once they receive our notice in which time the bond will remain active.

The return premium will be calculated considering the remainder of time left on the bond as well as the 60-day cancellation provisional period.

Bonds purchased on a monthly basis, once cancelled, will have automatic monthly payments withdrawn until the 60-day period is up and the bond officially cancels with the Arizona DOT. During that period of time the bond remains fully active and Jet is liable for any damages.

How Do I Renew My Bond With Jet?

If you are on the monthly payment schedule, you do not have to! As long as payments go through, the bond stays active.

Applicants that have purchased their bond on annual terms will only need to submit an annual payment to extend bond coverage. Jet will send a renewal reminder notice via email or mail prior to the expiration date of the bond with plenty of time for the applicant to make a payment.

How Does an Applicant Avoid Bond Claims?

Applicants wanting to operate within the State of Arizona will need to abide by the regulatory Statutes: Title 28, Chapter 2, Article 5. To avoid bond claims, applicants must not engage in the following activity, per 28-456 and 28-457.

If an applicant engages in any unlawful acts or violates any section of the relevant statute chapter, they will be guilty of a Class 1 misdemeanor. 

The applicant will be subject to ADOT investigations and disciplinary repercussions by the Office of Inspector General if they commit any violations. Should there be fiscal damages the licensee does not rectify, the ADOT may pursue a bond claim.

What Happens if I Get a Bond Claim?

Should the ADOT and other regulators come after the bond unfairly, please provide all evidence you have available to Jet. The Jet team will provide a defense within its capacity, but if the claim is valid, it is Jet’s surety duty to make the damaged party whole up to the limit of the bond.

Jet will make a bond claim payout to the damaged party or parties. After the claim payout has been made, the applicant will then be expected to post a reimbursement to Jet for the amount that was paid out. Surety bonds are not like insurance policies. They are guarantees of payment and do not absolve the applicant from their damaging behavior.

Arizona Electronic Records Access Bond Form

Notary Bond Application:

X

Business Information:

Indemnity Agreement:

I, the undersigned, hereby apply for a Dishonesty Bond also known as a Business Service Bond or Janitorial Service Bond (“bond”) to the Surety Company (“SURETY”) through Jet Insurance Company (“JET”), with whom I hereby grant the authority to act on my behalf with respect to the bond and assign as my Broker of Record, and declare that the statements herein are true and correct. In consideration of the SURETY issuing, renewing or substituting said bond(s), I, individually and as the owner or officer of the bonded entity, hereby understand and agree, as follows: (i) to reimburse, hold harmless, and indemnify SURETY upon demand for all loss, liability, claim, expense, including but not limited to attorneys’ fees, expert’s fees, investigative fees and claims handling fees, and any other cost which SURETY shall pay or incur in defense, adjustment, or settlement of such claims/suits by reason of such suretyship; (ii) that an itemized statement of loss and expenses by SURETY shall be indisputable proof of my liability to SURETY; (iii) coverage is subject to a $100 deductible; (iv) the employee must be convicted before coverage will apply (v) performance and any form of dispute resolution of this agreement shall take place in the county of SURETY's office of service; and (vi) a facsimile copy or electronically signed version of this agreement shall be binding as if it were an original. This agreement shall survive any changes in, substitute to or renewal of the bond(s).

Required Effect Date of Bond Policy:

Contact Information:

Employee Dishonesty Bond Application:

Business Information:

Business Description:

Coverage Requirements:

Indemnity Agreement:

I, the undersigned, hereby apply for a Dishonesty Bond also known as a Business Service Bond or Janitorial Service Bond (“bond”) to the Surety Company (“SURETY”) through Jet Insurance Company (“JET”), with whom I hereby grant the authority to act on my behalf with respect to the bond and assign as my Broker of Record, and declare that the statements herein are true and correct. In consideration of the SURETY issuing, renewing or substituting said bond(s), I, individually and as the owner or officer of the bonded entity, hereby understand and agree, as follows: (i) to reimburse, hold harmless, and indemnify SURETY upon demand for all loss, liability, claim, expense, including but not limited to attorneys’ fees, expert’s fees, investigative fees and claims handling fees, and any other cost which SURETY shall pay or incur in defense, adjustment, or settlement of such claims/suits by reason of such suretyship; (ii) that an itemized statement of loss and expenses by SURETY shall be indisputable proof of my liability to SURETY; (iii) coverage is subject to a $100 deductible; (iv) the employee must be convicted before coverage will apply (v) performance and any form of dispute resolution of this agreement shall take place in the county of SURETY's office of service; and (vi) a facsimile copy or electronically signed version of this agreement shall be binding as if it were an original. This agreement shall survive any changes in, substitute to or renewal of the bond(s).

Required Effect Date of Bond Policy:

Contact Information:

Contract Bond Application:

X

Business Information:

Owner Information:

Job Details:

Indemnity Agreement:

I, the undersigned, hereby apply for a Dishonesty Bond also known as a Business Service Bond or Janitorial Service Bond (“bond”) to the Surety Company (“SURETY”) through Jet Insurance Company (“JET”), with whom I hereby grant the authority to act on my behalf with respect to the bond and assign as my Broker of Record, and declare that the statements herein are true and correct. In consideration of the SURETY issuing, renewing or substituting said bond(s), I, individually and as the owner or officer of the bonded entity, hereby understand and agree, as follows: (i) to reimburse, hold harmless, and indemnify SURETY upon demand for all loss, liability, claim, expense, including but not limited to attorneys’ fees, expert’s fees, investigative fees and claims handling fees, and any other cost which SURETY shall pay or incur in defense, adjustment, or settlement of such claims/suits by reason of such suretyship; (ii) that an itemized statement of loss and expenses by SURETY shall be indisputable proof of my liability to SURETY; (iii) coverage is subject to a $100 deductible; (iv) the employee must be convicted before coverage will apply (v) performance and any form of dispute resolution of this agreement shall take place in the county of SURETY's office of service; and (vi) a facsimile copy or electronically signed version of this agreement shall be binding as if it were an original. This agreement shall survive any changes in, substitute to or renewal of the bond(s).

Required Effect Date of Bond Policy:

Contact Information:

Worker's Compensation Application:

X

Business Information:

Business Description:

Coverage Requirements

Indemnity Agreement:

I, the undersigned, hereby apply for a Dishonesty Bond also known as a Business Service Bond or Janitorial Service Bond (“bond”) to the Surety Company (“SURETY”) through Jet Insurance Company (“JET”), with whom I hereby grant the authority to act on my behalf with respect to the bond and assign as my Broker of Record, and declare that the statements herein are true and correct. In consideration of the SURETY issuing, renewing or substituting said bond(s), I, individually and as the owner or officer of the bonded entity, hereby understand and agree, as follows: (i) to reimburse, hold harmless, and indemnify SURETY upon demand for all loss, liability, claim, expense, including but not limited to attorneys’ fees, expert’s fees, investigative fees and claims handling fees, and any other cost which SURETY shall pay or incur in defense, adjustment, or settlement of such claims/suits by reason of such suretyship; (ii) that an itemized statement of loss and expenses by SURETY shall be indisputable proof of my liability to SURETY; (iii) coverage is subject to a $100 deductible; (iv) the employee must be convicted before coverage will apply (v) performance and any form of dispute resolution of this agreement shall take place in the county of SURETY's office of service; and (vi) a facsimile copy or electronically signed version of this agreement shall be binding as if it were an original. This agreement shall survive any changes in, substitute to or renewal of the bond(s).

Required Effect Date of Bond Policy:

Contact Information: